Poster Presentation Guide
This page contains instructions and resources for individuals participating in this year’s Poster Program. Click each tab for instructions and to learn more about how each of this program will work in an Online Format.
Posters Due: 11/29
Click Here to upload your poster
Poster Judging: 12/15 from 8:00 – 9:00am Central
Open Poster Period: 12/15 from 9:00 – 11:00am Central
- Submit poster as a single slide PowerPoint file (Due 11/29)
- Present your poster in your virtual booth during the Poster Competition on 12/15 from 8:00-9:00am Central. (Only posters under consideration for clinical or reseach awards)
- Be present in your poster’s virtual booth during the open poster period on 12/15 from 9:00-11:00am Central. (All posters)
Each poster will be assigned a virtual booth in the expo section of the show’s online platform. Your booth will contain a digital copy of your poster viewable as a slide.
All Posters will have a personal booth with video chat capabilities.
During the poster competition, a panel of judges will roam from booth to booth, reviewing posters, and asking questions of the presenters. Make sure you’re in your booth by 8:00am if your poster is under consideration for clinical or reseach awards.
Once judging concludes at 9:00am, all attendees will be welcome to view posters. All poster presenters should be in their booths at this time (9:00-11:00am).
Poster File Requirements:
- Your poster should be submitted as a single slide PowerPoint presentation.
- It must be in a landscape (16:9) aspect ratio
Submitting Your Poster:
Click Here to submit your poster via Dropbox
Looking and Sounding Your Best…Virtually
As long as you have access to a computer with a webcam and microphone, you have everything you need to present at this year’s meeting. But to help you look and sound your best, here are a few tips and best practices we recommend when presenting online.
- Make sure you setup in a private or quiet room, free from distractions, and with a reliable internet connection.
- Avoid sitting in front of bright backgrounds (such as windows). This can cause your camera to automatically dim the image, making you harder to see. Instead, try and position a light source in front of you, so you are well lit, and the center of attention.
- Speaking of backgrounds, remember that people can see what’s behind you. Make sure what they can see is clean, and non-distracting.
- Camera placement has a big impact on how you look during a video conference. Position your camera or laptop screen on a sturdy surface (not your lap) with the camera around eye level.
- Before appearing on camera, close any unnecessary windows, tabs or programs that you may have open on your computer. It also may be a good idea to see if your computer has any pending updates a day or so before your presentation, just in case.
- When presenting, sit up straight, speak clearly into your microphone, and try to avoid checking yourself out too much on the computer screen, keeping your eyes on the camera.
Quick Reference Guide (Troubleshooting Tips)
- Join from a compatible browser. Hopin works best on Chrome or Firefox. Pro tip: Make sure your browser is up to date.
- Check your internet speed and network. We recommend a minimum of 5mbps download and 2mbps upload. Ideally, we like to see 30mbps download and 10mbps upload or higher for the best quality – test your speed here
- If you are using a VPN (network) or device provided by your employer, ensure your device can access and share your camera and microphone on.
- Ensure you can access hopin.to. You may have to check with your IT department if using a device or network provided by your employer.
- Restart your computer before joining the event. This ensures that there are no other video applications holding onto audio or video for any reason.
- Please use headphones when participating on-screen. This will help eliminate echo and feedback.
If you have any questions or run into any issues, click here to email us.