This year’s event will be held virtually on the online event platform Hopin. To help with this transition, we’ve created a guide containing everything speakers will need to participate in this virtual event.

Presenter Requirements:

Presentations will consist of a pre-recorded video of the presentation, followed by a live Q&A featuring the presenter.  As a presenter, you’ll need to:

1. Record and submit your presentation as a video file (Due 11/29)
2. Participate in an online training session (week of 11/15)
3. Conduct a Live Q&A session via webcam, immediately following your presentation video

Required equipment:

To record your presentation and fully participate in the event, you’ll need:

• Computer with internet access
• Webcam (Built-in or External)
• USB Microphone
• Microsoft PowerPoint or Zoom

If you have a laptop or webcam, it most likely has a built-in microphone, but we recommend using an external USB Microphone if possible, as the difference in sound quality is substantial.

Optional PowerPoint Template for your presentations. You are not required to use this template, but the second slide of your presentation must be a slide of disclosures for continuing education compliance. Examples of disclosure slides can be found here.

Recording & Submitting Your Presentation:

To play your presentation at the event, we’ll need you to create a video containing your slides with accompanying narration. The video file must be:

• .MP4 file format
• 1080p resolution

You can create the video using any tools or methods you wish. We’ve found the easiest way, however, is by using Microsoft PowerPoint. Please note that the following instructions refer to the version of PowerPoint included in Microsoft 365, and may differ slightly if you’re using an older version.

Please make sure your presentation is setup in a widescreen Aspect Ratio

• Design > Slide Size > Widescreen (16:9)

Submit your presentation video here.

Training Session:

To play your presentation at the conference, we will need you to create a video containing any slides with accompanying narration. During a speaker training session (held over a zoom call), one of our event producers will work with you to determine the best way to capture and record your presentation.

Click here (coming soon) to view available session times, and register.

To submit your presentation, please use the Dropbox folder linked here.

Presentations must be submitted as an MP4 Video file, preferably in 1080p resolution. You can create the video using any tools or methods you wish. We’ve found the easiest options to be recording via zoom, or using Microsoft PowerPoint.

Please note all presentations must be submitted by November 29th.

Day of Your Presentation:

The morning of your presentation, you’ll receive an emailed link to the presenter’s backstage Zoom Room.
The backstage is a temporary holding area that gives us a chance to make one final check on your video and audio before you hit the main stage.

We will communicate exact times, but expect to arrive backstage about 15 minutes before your presentation video ends. We may also send you a text message or give you a call as your speaking time nears.
Once you’ve arrived in the backstage zoom room, we’ll give you a quick recap of how your QA Session will work, and answer any last minute questions you may have.

When your presentation video has ended, we’ll countdown from 3, then broadcast you to the main stage.
You’ll be accompanied on-stage by a moderator, who will feed you attendee questions pulled from the general chat. Once there are no more questions, or when your presentation’s scheduled time concludes, the moderator will let you know so you can give your thanks and make your goodbyes, after which time we will stop the broadcast.